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Powered by TenderAI · 7 red flags found
1 · Scope Summary
HVAC modernization and full roof replacement at Eastside Elementary School, Maple Ridge CA. Scope: remove and replace 28 rooftop HVAC units with high-efficiency VRF systems, replace a 42,000 SF built-up roof with a 60-mil TPO membrane, plus all associated ductwork, controls, and electrical upgrades. Estimated construction value $4.8M. Work is phased across three summers (2025–2027) on an occupied K–12 campus, with strict daily work-hour windows while school is in session.
2 · Eligibility Requirements
- Attendance at mandatory pre-proposal site walk on April 15, 2025 at 9:00 AM is required — missed walk results in non-responsive bid, no exceptions.
- All contractors and subcontractors must be registered with the California DIR prior to bid submittal.
- Prevailing wage compliance under California Labor Code §1720; weekly certified payroll reports via LCPTRACKER within 7 days of each payroll period.
- 5% DVBE participation goal; bidders not meeting the goal must submit written good-faith-effort documentation or face disqualification.
- Roofing subcontractor must be pre-qualified by a TPO manufacturer offering a 20-year No Dollar Limit (NDL) warranty on both materials and installation.
- Written asbestos abatement plan must be submitted to and approved by the District before mobilization.
- All pre-bid questions and addenda acknowledgments through the District's electronic procurement portal only; phone and email inquiries will not be answered.
3 · Important Dates
Sign-in required at Main Office entrance, 1240 Clearwater Avenue. Missed = non-responsive bid.
Portal submissions only — no phone or email.
District Office, 456 Administrative Drive, Maple Ridge CA. Late proposals not accepted.
Liquidated damages of $2,500/calendar day begin the following day.
4 · Red Flags (7)
The RFP states no exceptions. If anyone on your team misses the April 15 sign-in, your entire bid is deemed non-responsive before it is ever evaluated. Confirm attendance in writing and send backup.
School remains in session during Phase 1. Productivity is capped at 9 hours/day, Monday–Friday, with no weekend or evening work referenced. A three-phase, two-summer schedule leaves little float for weather or delivery delays.
The project runs July 2025 through August 2027 — a 25-month schedule. Even a 30-day slip costs $75,000 in LDs. Verify your Phase 2 and Phase 3 subs are locked before submitting.
Pre-demolition survey found ACMs in scope areas. Contractor owns all Cal/OSHA and EPA abatement compliance. Abatement plan must be approved before mobilization. Unquantified scope — pull the survey report before pricing.
Simply not finding a DVBE sub is not a defense. You must document outreach efforts in detail. If your DVBE sub falls off post-award, you own the paperwork exposure.
The RFP excludes manufacturers that do not offer a 20-year NDL program. You must confirm your roofing sub is factory-certified for that warranty tier and submit manufacturer pre-qualification documents with the bid.
Acknowledgment of ALL addenda through the portal is required before submission. There is no guarantee of email notice. Set a daily portal check until bid close — unacknowledged addenda render a bid non-responsive.
5 · Bid/No-Bid Assessment
Conditional bid. Good fit for a California-prequalified general contractor with verifiable K–12 HVAC and roofing experience, active DIR registration, and existing DVBE relationships. The occupied-campus phasing, confirmed asbestos scope, and 25-month schedule carry above-average execution risk. Before committing your number: obtain the full asbestos survey report, confirm a TPO roofing sub who can issue the 20-year NDL warranty, and price a credible schedule buffer against the $2,500/day LD exposure. Do not bid without DIR registration in place and a committed DVBE sub meeting the 5% threshold.
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